This website (www.dunlossit.org) is wholly owned and operated by the Dunlossit and Islay Community Trust, a Registered Charity No. SC047979 (in Scotland) and a Private Limited Company No. SC310623 whose registered address is Princes Exchange, 1 Earl Grey Street, Edinburgh, EH3 9EE (“we”, “us”, "Dunlossit and Islay Community Trust”).
The Dunlossit and Islay Community Trust is committed to protecting your privacy and will only use the information that we collect about you lawfully. This policy explains how we collect and use your information.
By using our website or providing us with your personal information in another way, (for example via email, post, by telephone) you are agreeing to this policy. We will update this policy from time to time without notice to you, so please ensure that you check it regularly.
1. How do we collect information about you?
Information you give us
1.1 We may collect personal information from you in the following ways:
(a) you contribute content for use on our website;
(b) you request information about the Dunlossit and Islay Community Trust; or
(c) you contact us or become involved with us in any other way.
1.2 Except where permitted by law, we will never collect sensitive personal data about you without your consent.
1.3 If you interact with us in one of the ways listed above, we may collect and process personal information about you such as:
(a) your name, address, email address and other contact information (such as details of your social media accounts/profiles);
(b) information you enter onto our website or provide to us in correspondence;
(c) records of your correspondence with us; or
(d) details of your visit to our website, including your IP address.
1.4 If you provide us with information for inclusion on our website, you may provide us with information about others (e.g. delivery partner organisations). It is your duty to ensure that any such organisation or individual has agreed to you providing us with this information. We therefore strongly recommend that you keep a copy of them having agreed to this in writing, and that you also give them a copy of this policy.
Information we receive from other sources
1.5 The Dunlossit and Islay Community Trust may on occasion obtain information about you (such as your organisation name, telephone number, email, website address and postal address as well as your financial accounts (where publicly available) from the public domain, either directly or from third parties. We do this in order to keep our records up to date.
2. Why do you need my details and how do you use them?
2.1 We will process your personal information in accordance with our obligations under applicable data protection laws and regulations, particularly for the following reasons:
(a) to make the assessments needed for a decision to be made regarding your grant application;
(b) to inform you of our decision in relation to your grant application;
(c) to administer the payment of your grant, if your application is successful;
(d) to comply with applicable laws and regulations, and to respond to requests for information from statutory agencies;
(e) to monitor the use of any grant paid by us to you, either individually, or to the relevant organisation in receipt of our funds;
(f) for our own internal administrative purposes and to keep a record of your relationship with us;
(g) to provide you with information about us;
(h) to ensure that content from our website is presented in the most effective manner for you and for your computer/mobile/tablet device; or;
(i) to improve our service by contacting you for feedback.
3. Will you pass my information onto other organisations or individuals?
3.1 We will never sell your personal information, and we will not pass your personal information on to any third parties except in the circumstances set out in this policy.
3.2 We may allow our staff, volunteers, consultants, or other providers acting on our behalf (for example, our website hosts) to access and use your personal information for the purposes for which you have provided it to us. If we do this, we will not give those individuals/organisations any rights to use your personal information (or to contact you) except in accordance with our instructions and this policy.
3.3 The only times we will pass your details to anyone else would be:
(a) to enable payment providers (i.e. our Bankers) to complete grant payment transactions;
(b) where fraud is suspected, information will be provided to the relevant authorities; or;
(c) where we are required to do so by any law or court order.
4. How long will we keep this information about you?
4.1 We will only keep information about you for as long as we need to.
5. How do you keep my information secure?
5.1 This website has security measures in place to protect from loss, misuse and alteration of information that is under our control.
5.2 We may communicate with you by email. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; therefore please note that any transmission of your data to us is at your own risk.
5.3 We make no representations about any other websites, and when you access any other website through a link on our website (including social media sites) you understand that it is independent from us and that we have no control over that website or the way your personal information is collected through those websites. Those websites may have their own privacy policies and we encourage you to look at those policies and if necessary, contact those website operators directly to understand how your personal information is used by them.
6. Where is my information stored?
6.1 The data that we collect from you may be transferred to, and stored in, a destination outside of the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA. If we send your personal information outside the EEA we will take reasonable steps to ensure that the recipient implements appropriate measures to protect your information. By submitting your personal data, you agree to this use of your data.
7. Your rights and how to contact us
7.1 You have the right to request details of the information that we hold about you. If you have provided us with your personal information but decide at a later date that you no longer want to receive information from us, or if you wish to update us that your contact details have changed, please let us know by writing to the Dunlossit and Islay Community Trust, Ballygrant, Isle of Islay PA45 7QL.
7.2 If you are unhappy with the way in which your personal data has been handled you are entitled to make a complaint to the Information Commissioner’s Office.
7.3 Squarespace Analytics & Cookies
This site uses Squarespace Analytics which is a widespread and trusted analytics solution on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so that we can continue to produce engaging content. For more information on Squarespace cookies, see the official Squarespace Analytics page.
7.4 Embedded content. Some of the content on our site may be provided by third parties. This might include but is not limited to: YouTube or Vimeo for hosted video. When you visit a page containing content from one of these sites a cookie may be set. We do not have any control over these cookies and you should check the relevant third-party website for more information about these.
8. Disabling cookies
8.1 By using our website you consent to our use of cookies as updated from time to time and the cookies we use will be stored on your device (unless rejected or disabled by your browser).
8.2 Internet browsers normally accept cookies by default. However, it is possible to set an internet browser to reject cookies. If you do not accept our use of cookies as set out in this policy, please set your internet browser to reject cookies. This may impair your ability to use our website so that some features may not work.
9. Changes to this policy and further information
9.1 We will update our use of cookies, and this policy, from time to time. Please therefore check this policy regularly.
9.2 You can find out more about cookies generally and how to disable them at allaboutcookies.org.